Services / HR Documents
What if you only need one document, not the whole set?
Employment contracts, freelancer agreements and staff handbooks for small businesses.
Based in Caterham, Surrey, and working across London, the South East and the UK.
Most people who ask us for documents need fewer than they think. Tell us what has come up and we will write the one thing that sorts it, priced before we start.
Not sure which one you need? Call 07557 982407, Monday to Friday 9 to 5, or email hello@whatifhr.co.uk. We will tell you if the answer is none of them.
From £130
per document, fixed fee
- Contract, or a review of one
- £250 each, about a week.
- Staff handbook
- £750, about two weeks.
- Need the full set?
- HR Foundations Build, from £1,800, and it works out cheaper.
Where most people are
Something came up, and the paperwork did not cover it
A contract that came from a previous employer, a template site or a friend who runs a similar business. It was fine until somebody asked a question it does not answer.
Have you got a freelancer who now works fixed days for you? A handbook nobody has opened since it was written? Terms that say nothing about your holiday year, your shift pattern or your probation?
The three we get asked for most
- 1
Employment contracts. Usually because someone is starting, or because the old one has been copied nine times and nobody remembers where it came from.
- 2
Freelancer and contractor agreements. Often when someone started as an occasional freelancer and is now doing fixed days for you.
- 3
Handbooks, or the playbook version. One place that says how things work here, so managers stop giving different answers.
What you can buy on its own
The documents, and what each one costs
Fixed fees, agreed before we start. Written around how your business runs, not filled in from a template. Know what you need? Buy it here and we email you within one working day to start. Not sure? Book the free call first.
Employment contract
£250
Meets the written statement of particulars, which is the part that is law from day one. Covers your hours, pay pattern, holiday year and probation as they really work.
Buy now, £250 + VATReview of a contract you already have
£250
What is missing, what is out of date and what to change first. You get the marked-up document and the reasons, so you can decide what to act on.
Buy now, £250 + VATFreelancer or contractor agreement
£250
For someone who is genuinely self-employed. If the way you work together suggests they are not, we will say so before you sign anything. More on employment status.
Buy now, £250 + VATStaff handbook
£750
The rules of your place, in plain English and short enough to be read. Built from what you already do, with the gaps filled. One handbook or two?
Buy now, £750 + VATA single policy
£130
One policy written for your business or your industry, when you need that one thing and nothing else. Absence, flexible working, use of AI, whatever has come up.
Buy now, £130 + VATAlso written on request
from £130
Offer letters, letters to vary someone's terms, job descriptions and onboarding checklists. Ask and we will price it on the call.
By buying, you agree to our Master Terms.
How it works
Three steps, and you are not left to work out how to use it
A single document takes about a week from the call. A straightforward handbook takes about two.
- 1
A call
Twenty minutes on what has come up, how you run and who does what. This is where we tell you if you need something different, or nothing at all.
- 2
A draft
Written for your business and sent to you to read. Plain English, so you can tell whether it matches what happens in your place.
- 3
Yours to use
Two rounds of changes are included and that is normally plenty. If you need more than that, we quote it before doing it. Then we show you how to issue it and what to keep on file, because a document nobody sends is no use.
Being straight with you
When buying documents one at a time stops making sense
If you need the contract, the handbook and several policies, buying them separately costs more and leaves you to join them up yourself.
At that point we will tell you to stop and look at a package instead. It is cheaper and you end up with documents that agree with each other.
- The full set, onceHR Foundations BuildContracts, handbook, core policies and an onboarding process, done as one piece of work.from £1,800 + VAT
- Built and runningHR Backbone ProgrammeThe full set built, embedded and running in 90 days, with your managers trained to use it.from £3,495 + VAT
- Not sure what is missingHR Health CheckA review of where you stand, credited against what you buy next.£395 + VAT
Before you buy anything
What if half of what you think you need is not required?
Some of this is the law and some of it is preference, and the two get muddled all the time. These posts separate them, so you can see what you must have before you decide what you want.
Who this is for
Owners with employees and nobody whose job is HR
- You are hiring your first personYou need the contract and the day-one documents, done once and done properly. If you want the whole first-hire setup, that is First Hire Ready at £595.
- You have grown and the paperwork has notFive to fifteen people, contracts written at different times, a handbook from somewhere else. Usually a review first, then whatever it turns up.
- One thing has changedA new shift pattern, a freelancer moving to employment, a policy you now need because of something that happened. One document, sorted. For the hourly and per-case rates, see pay as you go.
Straight answers
Common questions
Can't see your question?
Ask us directly. We reply the same working day.
Book a free 20-minute callor email hello@whatifhr.co.uk
Can we not just use a free template?
You can, and plenty of businesses do. A template does not know your holiday year, your shift pattern or that two of your people are part-time, and those are the gaps you find at the worst moment. We fill them once.
What is the difference between a contract and a handbook?
The contract is the agreement with one person and some of it is legally required from day one. The handbook is how things work for everyone, and it is not a legal requirement. Most small businesses need the contracts sorted first.
We use freelancers. Do we need agreements for them?
Yes, and it is worth checking they are genuinely self-employed while you are at it. If someone works set hours, uses your equipment and cannot send a substitute, the agreement is not what decides their status. We will tell you what we think before you sign anything.
How many policies do we need?
Fewer than most people expect. At under ten people you can usually cover holiday, sickness and conduct in a few pages that get read. We would rather write three you use than twelve you file.
Can you review documents we already have?
Yes, that is £250 for a contract and it is often the cheapest place to start. You get the marked-up document and a short note on what to change first. Plenty of clients find they need less rewriting than they feared.
Send us your what-ifs.
Twenty minutes, no charge. Tell us what has come up and we will tell you which document sorts it, or whether you need one at all.
All prices exclude VAT. This page is general information, not legal advice. What If HR Ltd. Surrey, London, South East England and remote UK.