The software was never the hard bit.
Most businesses that call us have already bought something and nobody is using it. Work out which system fits, set it up around how you really run, then get your team using it.
HR systems setup for small businesses: choosing the right system and making it work.
System agnostic. We are not a reseller for anyone, so the system we recommend is the one that fits your business. Call 07557 982407
WHERE MOST PEOPLE ARE
Where people usually are when they call
"We bought the HR software, but we're not really using it."
Payroll dates went in. A staff list got imported. Then the contracts never got uploaded, three managers have logins they opened once, and holiday is still approved by WhatsApp.
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The rest are about to sign a three-year deal on the wrong thing. Nobody has matched the system to how the business runs.
HOW IT WORS
Three stages. You start at the one you need.
Some clients take all three. Some take one.
1
Most owners do not need help pressing buttons. They need help deciding what to buy. You get a shortlist and the reasoning, in writing.
2
Configuration against how the business really runs, instead of the defaults that came in the box. From £695 + VAT, including 30 days of support.
3
The stage everyone skips, and the reason systems get abandoned by month three. A walkthrough per manager, and a written guide that survives your next hire.
WHAT GOOD LOOKS LIKE
What "configured properly" means in practice
Entitlement, pro rata and carry-over set to your real policy.
So you hear about a pattern in month two, not month nine.
A nudge three weeks before probation ends, not six weeks after.
Managers see their own team and nobody else's.
MIGRATION
Getting off the spreadsheet
Most clients are not moving from one system to another, but from a holiday spreadsheet somebody built in 2019 and a drive folder called HR (final) (2).
Balances move mid-year so nobody loses a day. Employee records are personal data, so files that should have been deleted do not get carried across. What If HR is ICO registered.
SOLUTION
Getting off the spreadsheet
If you have five people, one holiday request a month and everybody sits in the same room, HR software is a subscription you will forget you are paying for. Get the contracts and the handbook right first, with the HR Foundations Build.
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The rule that sends most owners looking for a system: holiday pay records must now be kept for six years.
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WHAT IT COSTS
One confirmed price, then what moves it
No hourly clock running in the background.
Implementation on a single system for a straightforward small business, including 30 days of support
from £695 + VAT
Choose, Embed and the full three-stage programme
quoted after a scoping call
What moves the price
Under 15 is quick. Past 30, less so.
Mapping, testing and a parallel run.
Holiday and absence only, or everything.
A clean staff list, or years of paper files.
Two in one session, or eight across three sites.
Already bought the system? You pay for Implement only.
Not included: your software subscription, contracts or policies written from scratch, payroll processing and ongoing advice past the 30 days.
STRAIGHT ANSWERS
Common questions
ONCE THE SYSTEM IS RUNNING
What usually happens next
Buy the right system. Set it up once. Get people using it.
Twenty minutes, no charge. If a spreadsheet is still fine for now, Elena will say so.
All prices + VAT. Choose, Embed and the full programme are quoted after a scoping call. Software subscription not included. General information, not legal advice. What If HR Ltd. Surrey, London, South East England and remote UK.